ON-CAMPUS FOOD POLICIES
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Potlucks held on campus must be for social gatherings and not for fundraising purposes, therefore potluck guests may not be charged a fee to participate in the event. Potlucks must be through a University-affiliated group such as ASUM student groups, faculty, or staff.
- Potlucks held in the University Center must be scheduled through the Event Planning Office and confined to a specific area. Potlucks held in the Missoula College buildings must be approved by the facilities manager and the Dean of Missoula College.
- Potlucks may not be held in areas accessible to the public.
- Participation must be restricted to members, spouses, families, and/or guests of the 91次元 affiliated groups.
- Alcoholic beverages are prohibited.
- Participants must furnish their own service ware (i.e., plates, silverware, utensils, paper goods, cups, napkins, etc.), or rent service ware from a private business.
- Sponsoring groups may not advertise the potluck publicly. Notification is limited to word-of-mouth only.
The event sponsor, who must be in attendance at the potluck, is responsible for the safety and wholesomeness of the food served, subject to the published “Guidelines for a Safe Event Involving Food,” published by the Missoula City-County Health Department (available from UC Event Planning).
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Potlucks held on campus must be for social gatherings and not for fundraising purposes, therefore potluck guests may not be charged a fee to participate in the event. Potlucks must be through a University-affiliated group such as ASUM student groups, faculty, or staff.
- Potlucks held in the University Center must be scheduled through the Event Planning Office and confined to a specific area. Potlucks held in the Missoula College buildings must be approved by the facilities manager and the Dean of Missoula College.
- Potlucks may not be held in areas accessible to the public.
- Participation must be restricted to members, spouses, families, and/or guests of the 91次元 affiliated groups.
- Alcoholic beverages are prohibited.
- Participants must furnish their own service ware (i.e., plates, silverware, utensils, paper goods, cups, napkins, etc.), or rent service ware from a private business.
- Sponsoring groups may not advertise the potluck publicly. Notification is limited to word-of-mouth only.
The event sponsor, who must be in attendance at the potluck, is responsible for the safety and wholesomeness of the food served, subject to the published “Guidelines for a Safe Event Involving Food,” published by the Missoula City-County Health Department (available from UC Event Planning)
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Examples: Food samples, donated food products, and all donated alcohol.
- Donated food and/or beverage must be for a University-affiliated event.
- All food must be provided by a licensed vendor and delivered to the client without charge. The client must provide documentation of the donation from the licensed vendor. When the event is scheduled, a menu must be provided to the UM Catering Manager and the Facility Manager. A Right of First Refusal form must be completed and submitted for approval, which includes a complete list of donated products for the event.
- UM Catering will charge appropriate fees for the service of donated food and beverages.
- All food and beverage must meet all applicable federal, state, and local codes pertaining to the service of food and beverage for public consumption.
- The client must prominently display a sign at the event which states that the products have been donated and by whom.
- The client will be responsible for all safe food handling procedures, proper storage and delivery, service (where applicable), and removal of any remaining product, with the exception of any alcoholic beverages which must be delivered to and served by UM Catering staff ().
- If UM Catering is not serving the food, a permit may be required by Missoula City-County Health Department to serve donated food. Obtaining a permit from the Missoula City-County Health Department is solely the responsibility of the client.
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Groups wishing to serve food and charge a fee for events that are not open to the general public must apply for and receive a “non-Profit Organization Temporary Food Service Establishment” permit from the Missoula City-County Health Department. Missoula City-County Health Department requires this form to be completed at least two weeks prior to the event. The event must also be registered with the manager of UM Catering, the director of Campus Dining and the manager of the facility where the event is to be held. These events are subject to inspection by the Missoula City-County Health Department.
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Campus Bake Sale Procedure and Guidelines
Purpose
These guidelines are intended to help prevent food contamination and reduce the risk of foodborne illness during bake sale events held on campus.
Eligibility
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All bake sale events must be organized by a university-affiliated group (e.g., campus departments, ASUM-recognized student groups).
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Bake sales cannot be sponsored by outside entities.
Scheduling Requirements
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All bake sales must be scheduled through the Event Planning Office located in the University Center.
📞 Phone: (406) 243-4119 -
Each group is limited to four (4) bake sales per calendar year.
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To hold more than four (4) bake sales annually, groups must complete a Request for Bake Sale Waiver, available from the , and submit it to the Event Planning Office prior to the event.
- If you have donated product to give away. Please refer to the first right of refusal form and communicate with the catering office.
Food Item Requirements
✅ Approved for Sale
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Items that are shelf-stable and do not require refrigeration or heating, such as:
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Cookies
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Cakes
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Breads
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Fruit pies
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Pastries without cream, custard, or dairy-based fillings
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All items must be:
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Prepared, portioned, and packaged in private homes using sound sanitation practices
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Individually wrapped or covered at all times
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Labeled with ingredients or accompanied by a visible sign stating:
“Ingredient Information Available Upon Request”
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❌ Not Permitted
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Potentially hazardous foods, including:
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Items with meat or vegetables
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Cream- or custard-filled pastries
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Dairy-based or egg-heavy baked goods (e.g., pumpkin pie, lemon meringue, cheesecake)
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Items that require heating or refrigeration
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Foods made with unpasteurized ingredients
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Potlucks held on campus must be for social gatherings and not for fundraising purposes, therefore potluck guests may not be charged a fee to participate in the event. Potlucks must be through a University-affiliated group such as ASUM student groups, faculty, or staff.
- Potlucks held in the University Center must be scheduled through the Event Planning Office and confined to a specific area not accessible to general public. Potlucks held in the Missoula College buildings must be approved by the facilities manager and the Dean of Missoula College.
- Potlucks may not be held in areas accessible to the public.
- Participation must be restricted to members, spouses, families, and/or guests of the 91次元 affiliated groups.
- Alcoholic beverages are prohibited.
- Participants must furnish their own service ware (i.e., plates, silverware, utensils, paper goods, cups, napkins, etc.), or rent service ware from a private business.
- Sponsoring groups may not advertise the potluck publicly. Notification is limited to word-of-mouth only.
- The event sponsor, who must be in attendance at the potluck, is responsible for the safety and wholesomeness of the food served, subject to the published “Guidelines for a Safe Event Involving Food,” published by the Missoula City-County Health Department
- Potlucks are required to fill out the .