Timeline for Summer Camps and Short-Term Summer Housing at UM
At least one year out from the proposed summer program: contact Conference and Event Services for housing availability, event, and sports venue availability, and receive a tentative quote for venues and services. UM Housing is booked on a first come first serve basis.
February/March receive UM summer housing & meals contract with assigned Resident Hall and final room and board pricing.
By March or earlier, select and schedule outdoor recreation and on-campus activities for the best availability.
14 business days from the program start date, turn in complete and final participant list information in the required format. Changes cannot be accommodated after the list is submitted and you will be charged for all overnight rooms and meals on the list.
You will receive an invoice about 2 weeks following the end of the program. Payment is due in full within 30 days of invoice.
Dining:
Work with your coordinator on your meals, have a breakdown of what meals your attendees will be attending and please provide any particular dietary/allergy or physical accommodations you may need.
All contract meals must have final numbers 14 days out from your program's start date.
The Lodge Dining Center Visitor Contract Terms
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Thank you for choosing The Lodge Residential Dining Center for your dining experience while
visiting the 91次元. Please provide our dining group coordinators with the
following information to process and schedule your dining reservation.
- Dining dates, meal times, and estimated guest counts (final guest counts due 14 days prior
- to event date).
- Provide an on-campus contact or point person to act as a liaison on behalf of your group
- while your group is on campus.
- Provide an adult supervisor(s) for groups with minors (under age 18). The supervisor must
- be present in the dining center during meal service.
- All approved visiting groups will receive the Lodge contracted rate of 10% off the retail entry price for the requested meal periods provided they confirm with the dining group coordinator 14 days prior to their visit.
- Staggered groups will enter no less than 45 minutes apart. Please contact the UM Campus Dining group coordinator to determine your staggered times base upon scheduled meal periods.
UM CAMPUS DINING GROUP COORDINATOR
• Academic & Summer Semester Groups- Angila Kress (406)243-6324 angila.kress@mso.umt.edu
THE LODGE DINING CENTER HOURS
Academic Semesters/Breaks (Sept- May)Breakfast: 7am- 10am
Lunch: 11am – 3pm
Dinner: 5pm – 7:30pm
Summer Contract Season (Jun- Aug)Breakfast: 7am- 8:30am
Lunch: 11am – 1:30pm
Dinner: 5pm – 6:30pm
Extended service hours may be available during summer for the additional fee of $100 per each
½ hour requested.
The Lodge Dining Center is closed on university-recognized holidays such as Memorial Day,
Independence Day and Labor Day. Please contact the UM Campus Dining group coordinator for
a list of confirmed closures. Special arrangements may be requested for meal services during
closures for an additional $500 fee to cover staffing, overtime and operating costs. Prior approval
is required.
GUEST COUNTS
Final guest counts are due 14 days prior to the event date to ensure proper staffing and
compliance with the Collective Bargaining Agreement. Requests made after that may result in
the inability to book your request and/ or may be billed at the retail entry rate for requested meal
periods. Group cancellations made less than 14 days prior will result in full billing of the original
contract meals requested.
During Summer, the minimum number of guests required to open a meal period, such as
breakfast, is 25. If your group is less than 25, and you are the only group for that meal period,
you will be required to pay for the minimum guests in order to open the dining center for the
requested meal period.
Guest count changes made less than 14 days prior will result in full billing of the original contract
meals requested. You will be billed for the number of meals designated in the agreement or the
actual number of guests served, whichever is greater. If the number of guests served exceeds the
amount on the contract reservation, those guests will be admitted and billed at the retail entry
rate (without discount).
ACCEPTED PAYMENT METHODS
• Credit card
• UM index code
If you are using a UM index code as payment, you must provide the department accountant
authorization at time of reservation, including contact information.
DIETARY ALLERIES/ RESTRICTIONS
Do members of your group have dietary allergies or restrictions? To ensure the safety of our
guests, Campus Dining recommends that you disclose dietary allergies. UM Campus Dining
Registered Dietician is available to assist with dietary allergen management. Please contact Laura
Granlund, MS, RDN, LN at laura.granlund@mso.umt.edu or by phone at (406) 243-2315 for
individual assistance prior to your visit. Please send a list of dietary allergies and restrictions
within your group to both Laura Granlund and your dining group coordinator 14 days prior to
your event start date.
FOOD ALLERGY DISCLAIMER
Campus Dining makes every effort to label food allergens; however, manufacturers may change
their product formulation or consistency of ingredients without our knowledge and/ or product
availability may fluctuate. Please be aware that food items are prepared in a shared kitchen and
do pose a risk for cross-contact. Therefore, it is ultimately the responsibility of the guest to judge
whether or not to question ingredients or to choose to eat selected foods.
Food allergic guests must be their own advocates and exercise caution at all times. Guests who
may need to use an EpiPen should carry their own while dining. Campus Dining will not assume
any liability for adverse reactions of foods consumed or for any cross-contact that can and
inevitably occurs within a self-service venue. If you have any questions regarding ingredients,
please consult our Registered Dietician or a dining services manager.
The Lodge Dining Center contains eight individual micro restaurants to enhance your dining
experience.
Click here for Parking information.
Campus Map:
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PLANNING CHECKLIST FOR SUMMER CAMPS, CONFERENCES, AND GROUPS
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- How many people will require campus overnight housing?
- What is the breakdown of numbers by male and female?
- Will there be any minors attending the program? If so, UM's "Minors on Campus" Requirements must be met.
- Live-In Staff members are required for housing minors on campus.
- What is the exact date and time of arrival?
- What is your exact date and time of departure?
- Will anyone arrive earlier or depart later than the scheduled program date and time?
- Are there any unique accommodation (medical or physical) needs of any participants?
- How is your group affiliated with the 91次元? Non-affiliates will be charged an MT State bed tax.
- Be prepared to supply all of the required information for each participant:
- First and Last Name
- Staff or Participant
- Gender
- Staff Contact Information
- Emergency Contact Information
- Arrival Date
- Departure Date
- Preferred Roommate
- Single or Double Room Occupancy Preference
- Special Accommodations
- Contract Meals and Dates